Our trips are totally reliant of members volunteering themselves to lead trips. Should you be prepared to lead a trip, the Trip Coordinator would love to hear from you.
The following are some guidelines to assist you in running a successful trip.
Before the Trip
If unfamiliar with the intended tramping area, undertake a practice run (recce), preferably with a person familiar with the area. (Don’t forget to advise someone or the Overdue Party officer of your intentions).
Ensure you have a well equipped First Aid Kit, a whistle and maps.
For longer and more remote trips the club has a locator beacon you can use.
Print the following forms ready for completion on the day:
Intentions Form x 2
Then print the Membership Officer address label (Louis A) onto the back of one Intention sheet. (Required to record participation of prospective new members).
Then print the Intentions Alan onto the back of the 2nd Intention sheet. (Required to know participants and leader’s intentions in the event of party’s being overdue).
Read the check lists on each sheet before going to Glenmall.
On the Day of the Tramp
Have each participant complete both copies of the Intentions Form (Trip list) ensuring the phone number people are providing is that of their next of kin and not their home number.
Non-members are to also provide their address, phone and email details.
Collect $5 from each non-member unless they have already posted off their Membership Application Form.
Ask non-members if they have any medical conditions and if so, suitable medication on them.
Check that those coming (especially new members) have suitable gear for the trip such as strong footwear, warm clothing, rain coat, food and drink.
If you feel a participant is not suitably prepared for, or capable of, the proposed trip you have the right to not take them.
If the weather is extreme, you also have the right to cancel the trip. If members have indicated they intend to meet at a point other than Glen Eden, ensure they are made aware of any changes in plans.
Drop one copy of the trip list into the letterbox of club member Alan Harwood at 19 Withers Road, Glen Eden.
During the Trip
Before setting off, gather group around and introduce yourself as the leader.
Have everyone introduce themselves when new people are present.
Explain the intended plans for the day.
Appoint a Tail End Charlie and if the party is particularly large, a co leader.
Ask that people do not get ahead of the leader or behind the Tail End Charlie and ask the party to wait at junctions.
Ask that people notify someone if ducking into the bush for a comfort stop & leave their pack on the side of the track.
Count the people in the party and check this at each stop. (For larger groups ask the party to number off)
Frequently assess how your party is managing, especially new members. If need be, have those not coping walked out by an experienced member of the party.
Have frequent food and drink rest stops.
In the event of a later than expected return due to an unexpected event, contact Alan (Overdue Parties) ph 818-3173 or 021 1561494.
After the Trip
As soon as possible forward the trip list to the Membership Officer (Louis A) by hand, scanned/email or phone through details of any nonmembers & give trip list to a committee member.
Any non member fees collected on the day can either be banked into account 12 3034 0697604 00 with the trip date/non members names as reference or email or phone through details of any non members fees paid to the Treasurer and give money to a committee member.mail
Write a trip report for the club magazine (or ask someone else who went on the trip) and email to magazine editor.